Career Center
Atlanta, Georgia
Atlanta, Georgia
Great Neck, New York
Storrs, Connecticut
Boston, Massachusetts
Brooklyn, New York
Madera, California
Posted: 21-Dec-22
Location: Boston, Massachusetts
Type: Full Time
Salary: 47,000 - 53,000
Categories:
Sector:
Salary Details:
Preferred Education:
Additional Information:
Internal Number: 122122
Overview:
Public Responsibility in Medicine and Research (PRIM&R) is an international 501(c)(3) nonprofit organization based in Boston’s historic Back Bay whose mission is to advance the highest ethical standards in the conduct of biomedical, behavioral, and social science research. Since 1974, PRIM&R has served as the primary professional home and trusted thought leader for the human and animal research oversight communities. Through educational programming, membership services, professional certification, public policy initiatives, and community building, PRIM&R seeks to ensure that everyone involved in research understands the central importance of ethics in the advancement of science. This includes working to address systemic racism and other forms of structural injustice as they impact the research enterprise. PRIM&R is committed to advancing justice, equity, and inclusion among our staff, membership, leadership, and the wider research community. Visit primr.org for more information.
Position Summary: The Conference Program Coordinator plays a key role in managing content and speakers for the PRIM&R Annual Conference by providing operational and administrative support to the conference team and planning committees. Working closely with the Conference Program Manager, the Conference Program Coordinator will work with teams of volunteers/subject matter experts in the planning of content, manage content and speaker recruitment, and assist in building/maintaining the conference’s attendee event platform.
What you’ll do:
- Support the Conference Program Manager in all communication efforts to direct volunteers, speakers, and participants to complete projects and assignments by specific deadlines as required.
- Support the Conference Program Manager in administering the Planning Committees to develop program content, including scheduling calls, taking notes on planning calls, and updating committee documents/project management software.
- Lead the creation and maintenance of the attendee event platform, and assist with the maintenance of the conference agenda.
- Oversee and lead the Poster Presentation Program, including compiling abstracts, working with the Poster Abstract Review committee, and communicating with poster authors.
- Oversee and manage the conference Call for Session Proposal programs (e.g., draft web pages and submissions forms, manage/compile responses, etc.)
- Assist with conference speakers (e.g., create/maintain speaker portal, send speaker correspondence (invitations, planning memos, etc.), manage invitation responses, answer questions, process registrations, etc.)
- Schedule and execute rehearsals of live events to ensure all parties are prepared for success.
- Assist with speaker/session recordings.
- Work on-site at conferences, answering questions & troubleshooting technical issues.
- Act as a member of the organization’s customer service team (e.g., answer phones, process registrations, etc.)
What we’re looking for:
- 2-3 years’ office and program planning/coordination or project management experience. Customer support experience preferred.
- Excellent communication, writing, and customer service skills, with the ability to communicate effectively with diverse constituencies across the organization and externally.
- Experience with the following software (or similar products) is preferred: Microsoft Office; Fonteva; Cadmium; Survey Gizmo; Google Docs; Basecamp; Zoom Meeting; and Airtable.
- Effective organization skills, with the ability to multi-task and effectively manage projects and competing deadlines.
- Ability to proactively anticipate tasks/steps and work independently of supervisor.
- Skilled attention to detail and accuracy.
- Ability to lift up to 20 pounds.
Relationships:
- Internal: The Conference Program Coordinator will work with other PRIM&R departments to ensure proper execution of the conference and so, this individual must be a collaborative team player.
- External: Works closely with teams of volunteers/subject matter experts from the research ethics and oversight community, academic institutions, pharmaceutical companies, nonprofits, and more.
