Sponsored Programs Analyst I - Research Administration
Location: Orlando, Florida
Academic / Research
Internal Number: 21033269
Sponsored Programs Analyst I – Research Administration - AdventHealth Orlando
Location Address: 601 E. Rollins St., Orlando, FL 32801
Top Reasons to work at AdventHealth Orlando
Located on a lush tropical campus, our flagship hospital, 1,368-bed AdventHealth Orlando
serves as the major tertiary facility for much of the Southeast, the Caribbean and South America
AdventHealth Orlando houses one of the largest Emergency Departments and largest cardiac catheterization labs in the country
We are already one of the busiest hospitals in the nation, providing service excellence to more than 32,000 inpatients and 125,000 outpatients each year
Full Time, Days
You Will Be Responsible For:
The Sponsored Programs Analyst I is knowledgeable in the areas of state, federal, foundation and other research grant funding mechanisms including pre-award and post-award related functions. The Sponsored Programs Analyst I collaborates with research unit stakeholders and other shared research services departments to ensure compliant, timely, effective and efficient management of all research activities under the auspices of AdventHealth. The Sponsored Programs Analyst I interprets regulations and contract language, negotiating terms and conditions, managing aspects of contract compliance, and in making recommendations to departments and leadership. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.
What You Will Need:
EDUCATION AND EXPERIENCE REQUIRED:
Bachelor’s degree in legal studies, healthcare, business administration, finance, accounting, or research-related field OR paralegal certification
EDUCATION AND EXPERIENCE PREFERRED:
Master’s degree in legal studies, healthcare, business administration, finance, accounting, or research-related field
One to two years’ experience in research or contract administration preferably in an academic or medical setting
Established competency in biomedical research and the regulatory environment
Experience in reviewing, writing, editing, and negotiating research grant and contract agreements
Experience in grant and funding related financial audit
Experience in reviewing, writing, editing, and negotiating contracts
LICENSURE, CERTIFICATION OR REGISTRATION REQUIRED:
LICENSURE, CERTIFICATION OR REGISTRATION PREFERRED:
Certification by a professional research organization such as the Society of Clinical Research Associates (SOCRA), Association of Clinical Research Professionals (ACRP), Society of Research Administrators (SRA), National Council of University Research Administrators (NCURA), Research Administrator's Certification Council (RACC), etc.
KNOWLEDGE AND SKILLS REQUIRED:
Excellent interpersonal skills and a collaborative style necessary for interaction across departments
Motivated, organized and able to function independently
Advanced written and verbal communication skills with demonstrated proficiency for current spelling, grammar, tone, and syntax
Proficient in MS Office Suite (Outlook, Word, Excel, Publisher, PowerPoint, etc.), internet, and other research tools, word-processing and databases
Ethical and diplomatic with an ability to provide excellent customer service.
Ability to work under pressure, meet fixed deadlines, and manage competing priorities
KNOWLEDGE AND SKILLS PREFERRED:
Knowledge of AdventHealth policies and procedures related to research administration
Understanding of grant and contract funding mechanisms, including related policies and procedures, and contract management and financial reporting
Understanding of research related grants and other related contract terms (e.g. human subjects, animal, confidentiality, biohazard, export control, intellectual property, etc.)
Knowledge of related federal and state regulations, e.g. Food and Drug Administration (FDA), Department Health and Human Services (DHHS), Code of Federal Regulations (CFRs), Office of Management and Budget (OMB), as they relation to research administration
Knowledge of grant submission portals such as ASSIST, Grants.gov, eRA Commons, FastLane, and/or different foundation grant sites, and grant forms such SF424, Public Health Services (PHS) forms, Research Performance Progress Report (RPPR), etc.
Knowledge of research compliance requirements
Reads and interprets different funding opportunity announcements, including federal grant requests for proposals, in order to assist faculty and staff with inquiries in the proposal preparation and submission phase and to inform faculty and staff with changes in regulations, proposal requirements, forms, submission processes, and deadlines.
With training and oversight, creates, reviews, revises, and negotiates simple and complex research-related contracts, including amendments, consistent with relevant documents, institutional policies and procedures, and applicable federal, state, and local regulations.
Drafts and reviews research budgets to ensure compliance with applicable regulations, sponsor/funder terms and conditions, and institutional standards. Communicates study/award status to research departments on a regular basis and as requested.
Coordinates and participates in pre-award activities including completion of grant documents, working with departmental functional groups and subject matter experts to develop detailed budget based on principal investigator input and project needs, assembly of proposal package and submission, and preparation, review, and submission of just-in-time requests.
Develop knowledge through training of federal regulations and policies on research compliance, i.e., human subjects, animal use, institutional policies on conflict of interest, etc., to ensure accuracy and completeness of grant proposal packages or documents submitted to sponsors.
Coordinates and provides post-award activities including submission of technical and financial progress reports, budget revisions, no-cost extension requests, prior approval requests, close-out, etc. with oversight to ensure adherence with award terms and conditions and institutional policies and procedures.
Provides verification information that all research requirements have been met (i.e., terms and conditions, proper credentials for investigators and research team members such as debarment, conflict of interest, CITI training, physician letters of agreement, documentation for research-related physician payments to meet Stark Law requirements, etc.) and that files are properly assembled for submission.
Consults with stakeholders and partners to solve simple problems related to research studies and applying knowledge of applicable regulations, award terms and conditions, and institutional policies and procedures.
Follows established processes pre and post-award to ensure metrics and tracking, compliance, document harmonization, and timely execution of contracts.
Facilitates the execution of grant agreements and/or related requests with responsible teams and departments. Serves as a liaison with the Institutes, Research Operations and AdventHealth Legal department to ensure agreements are processed timely.
Communicates policies and procedures in research administration.
At AdventHealth, Extending the Healing Ministry of Christ is our mission. It calls us to be His hands and feet in helping people feel whole. Our story is one of hope — one that strives to heal and restore the body, mind and spirit. Our more than 80,000 skilled and compassionate caregivers in hospitals, physician practices, outpatient clinics, urgent care centers, skilled nursing facilities, home health agencies and hospice centers are committed to providing individualized, wholistic care.