JOB SUMMARY:

The Office of Faculty Affairs (OFA) supports the faculty and clinicians of the Vanderbilt University School of Medicine's clinical departments in the areas of appointments and promotions, compliance and conflict of interest reporting, and professional development. OFA employs an extensive suite of IT applications to manage these tasks. In this role, as a member of the OFA team, the Sr. Program Manager will interact with faculty members and clinicians, department chairs and department administrators, and members of VUMC and School of Medicine senior leadership. This position will require an extensive understanding of the processes managed by the Office of Faculty Affairs along with the technological solutions needed to manage these processes.

DEPARTMENT SUMMARY:

To provide faculty advocacy, promote academic quality, and advance the strategic goals of Vanderbilt University School of Medicine (VUSM) by the following:

• supporting the hiring of outstanding and diverse faculty members;
• providing support and education to VUSM departments;
• overseeing the appointments and promotions process;
• fostering the development, implementation, and interpretation of faculty policies;
• facilitating access to training and compliance requirements;
• administering conflict of interest, disclosure, and review policies;
• providing professional development programs for faculty members;
• managing emeritus and endowed chairs nominations;
• supporting VUSM department chair searches.

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Discover Vanderbilt University Medical Center:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

VUMC Recent Accomplishments

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

• US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.
• Healthcare's Most Wired: Among the nation's 100 "most-wired" hospitals and health systems for its efforts in innovative medical technology.
• Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.
• The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.
• American Association for the Advancement of Science: The School of Medicine has 112 elected fellows
• Magnet Recognition Program: Received our third consecutive Magnet designations.
• National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement
• Human Rights Campaign Healthcare Equality Index: 6 ^th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.

KEY RESPONSIBILITIES:

Management - IT Liaison

Responsibilities:

• As a member of the OFA team, collaborate closely with OFA staff and leadership to provide key OFA services. As the OFA's role in the medical center expands, the responsibilities of this position are expected to expand accordingly.
• Act as liaison between VUMC IT, outside technology vendors, and OFA in the implementation of OFA specific vendor IT solutions and maintenance of existing OFA applications.

• Evaluate and monitor the effectiveness/performance of OFA applications. Coordinate implementation of necessary improvements and enhancements with VUMC IT.
• Work with OFA leadership in development of training related to IT systems implementation and updates for target customers.
• Develop communication plan for rollout of vendor IT solutions.
• Develop and maintain processes for managing user access and permissions for OFA applications.
• Provide point of contact for faculty members, department administrators, and other users experiencing issues with OFA applications, acting as liaison with IT support.
• Provide point of contact for OFA team members experiencing problems with OFA applications or other IT issues, acting as liaison with IT support.

• Work with OFA managers to develop content for and maintain OFA website.
• Coordinate special projects related to IT systems impacting VUMC faculty and clinicians.
• Support OFA programming by coordinating event logistics, including technology support.
• Research and stay abreast of new technology resources, internal and external to Vanderbilt, including resources for education delivery.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

Compliance Training for Faculty

Responsibilities

• Oversee the IT vendor solution supporting compliance training for the School of Medicine faculty.
• Build relationships with training stake holders for development of new training requirements and planning of new initiatives.
• Gain that thorough understanding of the requirements and support faculty in accessing and completing training requirements.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.